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Privacy

 

Privacy Policy

At LCOHP we are committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visist our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you are happy with any changes. By using our website, you are agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to info@ lcohp.org.uk 

Alternatively you can telephone Sue Hillman, LCOHP committee member, on 07793 412298

Who are we?

LCOHP is a membership organisation with the specific aim of providing a forum whereby multidisciplinary groups of occupational health practitioners working in or providing services to the NHS come together for Education Days and Audit.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you contact us about joining our organisation or becoming a member of LCOHP.

How is your information used?

We may use your information to:

  • send you communications which you have requested and that may be of interest such as information about the work of LCOHP including Education Days and Audits.
  • dealing with entries into a competition or poll
  • seek your views or comments on the services we provide
  • notify you of changes to our webiste or of LCOHP itself.

We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant agreement your hold with us.

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

How can you access and update your information?

The accuracy of your information is important to us. If you change your email address or if  any other information we hold is inaccurate or out of date, please email info@lcohp.org.uk

You have the right to ask for a copy of the information LCOHP hold about you.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it is treated securely. Any sensitive information is encrypted and protected with the following software - 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of the web browser such as Microsoft Explorer.

Non-sensitive details (your email address etc.) are transmitted normally over the internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information transmitted to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where you have chosen a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.   

Use of 'cookies'

1. What are cookies?

Cookies are widely used tiny pieces of software (files) that are installed on a computer or mobile device when an individual visits a website.

Windows explorer, which is one of the main internet browsers, will ususally store these files in a folder called 'cookies' in 'documents and permissions' on computers running Microsoft Windows.

Cookies allow websites to recognise that a user on an individual computer has previously visited the site. The cookies save some information about that user for when they access the site again in the future.

By using and browsing the LCOHP website, you consent to cookies being used in accordance with our policy. If you do not consent, you must turn off cookies or refrain from using our site.

Most browsers allow you to turn off cookies. To do this, look at the 'help' menu on your browser. Switching off cookies may restrict your use of the website and/or delay or affect the way in which in operates.

2. What types of cookies are there?

Broadly, there are 4 types of cookie:

Strictly necessary cookies. These are cookies that are essential to make a website work and enable features that users have specifically asked for. These types of cookies are commonly used with e-billing. Without these cookies, these features of the website could not operate.

Performance cookies. These cookies collect anonymous information about users for the purpose of assessing the performance of a website. Common uses include weel-knownweb analytic tools such as 'Google Analytics'.

Functional cookies. These are cookies that automatically remember choices that users have previously made in order to imporve their experience next time they visit a website. For example where users select their preferred settings and layout.

Targeting and Advertisising cookies. These cookies are similar to performance cookies, in that they collect information about users' behaviour. However, this information is used at individual level to advertise products and services to users on  the basis of the behavioural information collected.

3. What cookies does LCOHP use?

Tha table below shows what cookies we use and why.

Cookies used Type of cookie Why do we use this cookie?
Google Analytics    

_ga 2years. Used to distinguish user

_gid 24 hours. Used to distinguish user

_gat 10 minutes. Used to throttle request rate

Persistent To compile statistics and to help us to improve our website and the services we offer.
Hotjar    
_hjincludedinsample Persistent To compile statistics and to help us to improve our website and the services we offer.

Consent

If you continue to use our website we will assume that you are happy to receive all cookies from our website.

Links to other websites

Our website may contain links to other websites run by other organisations.  This privacy policy applies only to our website, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if oyu linked to our website from a third-party site, we canot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the privacy policy of that third-party site.

Transferring your information outside Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union ("EU"). These countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to thsi transfer, storing or processing. If we transfer your information outside the EUin this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.

If you use our services while you are outside the EU, your information my be transferred outside the EU in order to provide you with those services.

Website recording

Our website may also use the website recording service that may record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. Data collected by website recording is for LCOHP internal use only. The information collected is used to improve our website usability and is stored and used for aggregated and statistical reporting.

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in Ma 2019.

 

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